Field Operations Coordination & Administration

Who are we?

Employees are happier and more productive when they can work when, where and how it best suits them. And we’re making this possible for millions of people every day. With our smart locker systems, we’re on a mission to enable the world to work dynamically. With already over 1 million global daily users of our system, we have the privilege to work on fantastic workplaces. For clients such as Nike, Deloitte, Microsoft, SAP, Unilever, PwC and GSK. We’ve established ourselves as market leader and are working hard to maintain and expand that competitive edge.

But with Vecos, it’s not just about our advanced technology. Our working culture and the team’s wealth of talent make the winning combination. That’s how we remain market leader and trendsetter in smart locker systems.

What will you be doing?

In this versatile role, you’ll be the linchpin in various responsibilities for our installation partner network. You maintain oversight by managing skills, planning training sessions, and coordinating their work.

You will first of all oversee their onboarding process. You make sure they have access to the right documents, trainings are scheduled and you keep track of this. You make sure their invoices are delivered according to our standards for a smooth process.

Once onboarded, you’ll be coordinating their projects. You’ll take care of material shipments, check quarterly stock levels and oversee material flows during projects and service requests of the installation partners.

Thirdly, you take charge of folder and document management to ensure there always is easy access to the right expert information.

While carrying out these diverse tasks, you act as a support pillar for team Field Operations and Customer Onboarding Managers, contributing to a seamless workflow. In essence, a dynamic position where your daily efforts make a difference.

Who are we looking for?

To be successful in this role, you need to enjoy working independently and be an excellent team player. You are proactive, accurate, and take responsibility for what you do. You have the ability to maintain an overview, coupled with an interest in languages, which is highly valued. Furthermore, effective communication skills are a key requirement for success in this role.

Furthermore, we would like to check off the following job requirements:

• Secondary vocational education (MBO) or higher in an administrative direction
• While any relevant experience is beneficial, it is not a strict requirement. We encourage individuals who embody the specified characteristics, irrespective of their level of experience, to apply.
• You have professional proficiency in English; proficiency in Dutch, German and/or French would be a plus.
• Available approx. 16 hours per week, with some flexibility
• Onboarding will take place at our office in Eindhoven to get you up to speed quickly and connect with the team

Beyond professional skills, we’re looking for the right person and attitude. Are you also looking for the right employer, and not just the job?

What do we have to offer?

As a fast-growing company with great ambition, we offer you the opportunity to grow with us and learn a lot in a short time span. Great employment conditions and job satisfaction in a great team are also part of the job. Flexibility, a good work-life balance and an environment where you can be yourself are equally important to us.

Would you like an indication of salary? We don’t work with salary scales; each Vecos hero has their own specific impact which is rewarded accordingly. Not to worry, it’ll be fine.