Blog 13 Feb 2020 3 min. reading time

The Smart Office - a data driven workplace

Technology to support mobility & employee happiness

The smart office or known by its equivalent the intelligent office is the new standard when we’re talking about new office buildings. And this makes sense seen the potential benefits of smart data usage in the office. In this blog we will discuss what a smart office is, why your company should experience the advantages of the smart office and for whom it is suitable.

What is a smart office?

A smart office is a workplace where technology enables people to work better, faster and smarter. It should facilitate the diversity in work and enable people to work in a space that’s suited to their needs. Beacons, sensors and mobile apps help employees perform menial tasks better and faster, so they have enough time to focus on growing businesses and innovating.

By using for example a workplace application that shows an interactive floorplan users can easily see which desks are occupied by whom, whether there is locker space available and which meeting rooms are free in the desired area. Furthermore, in a smart office, technology also helps people communicate better. Technology facilitates people to interact, share information and work easier in teams and the use of smart applications can make it a lot more convenient to work remote.

Erik Ubels
Erik Ubels, CTO EDGE Technologies
Tech­nol­o­gy will play a huge role into mak­ing bet­ter build­ings. Based on the data we col­lect from all the dif­fer­ent sys­tems includ­ing lock­ers, we can under­stand how a build­ing is being used and how we can improve the user experience.”
Erik Ubels, CTO EDGE Technologies

All of those observations are facilitated by the use of IoT devices. IoT devices are changing the way we think about office design, the employee experience and creating environments for optimum productivity and creativity. The data that’s coming from these devices is managed in building management systems (BMS). Intelligent dashboards help you to draw clear conclusions from the measurements in the building.

The filtered data helps the company to make smart decisions regarding their office design. If you want to read more on how IoT plays an important role in smart buildings, continue with this article.

Why choose for implementing technology in your new office building?

The adoption of a smart office can do many things for you. Companies that use a smart office approach are more likely to perform well than those using the traditional approach. This concept encourages innovation and creativity and boosts the productivity.

Real-time data will make maintenance of the workplace more efficient. By identifying which office areas are used most, for example, to inform cleaning schedules or charge different business units for the energy and space they use. It will be used to create more pleasant, comfortable environments.

Did you know that poor office air is making us less intelligent? In fact, an office with poor air indoor quality results in 60 percent lower cognitive scores than a well-ventilated office. Imagine how this can impact the company’s business results, and how easily this could be prevented by using smart technology. This is just one example and there are many to follow.

Companies that use a smart office approach are more likely to perform well than those using the traditional approach. Companies that use a smart office approach are more likely to perform well than those using the traditional approach.

Does a smart office fits all types of companies?

The early adopters of smart offices were mainly tech companies and coworking firms. These days all companies can have a smart office. Where the data management used to be very complicated, the rise of the intelligent dashboards makes the data understandable for everyone. The integration of smart technology will transform the way we manage and occupy buildings.

Most smart solutions can be tailored to the needs of the company. We see the same with our own smart locker software Releezme.

Our software is available for all companies, but the exact usage and requirements vary by customer. A bank will require stricter security measures and certificates compared to a commercial company. While the commercial company could be more advanced in the implementation of activity based working (or vice versa) and therefore have other demands and wishes related to the software.

A dynamic locker system such as that of Vecos can help you assign employees fixed, shared and flexible lockers. A dynamic locker system such as that of Vecos can help you assign employees fixed, shared and flexible lockers.

Transforming towards a smart office

While reading this article you might be considering transforming towards a smart office or implementing a new workstyle like activity based working in your office. As part of this transformation you might need to consider how to arrange the locker management in the company. Are you curious how other companies implemented their new workplace strategy?

We enable flexible working and activity based working for our customers all over the world. Read their stories here. We understand that every company has its unique demands and wishes and therefore we invite you to get in touch with us to see how we can create the best experience for your office users.

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