Trends 21 May 2020 2 min. reading time

Managing the post COVID-19 office and workspace

Technology workplace

We are currently stuck in the middle of the corona crisis. We were not well prepared for it. And nobody knows exactly when it will end.

But one thing is certain: at some point, even the worst crisis will be over. We will then have survived, economically and health-wise. Hopefully. At the end of the crisis, we will be faced with a new beginning. You can prepare for that, just like you can for crises themselves. How, particularly now, a good preparation for the time after corona can be crucial for your company's success and survival can be read in the following article.

Today, already one thing is certain. After the pandemic, nothing will be as it used to be. The world will have changed. The Zukunftsinstitut (the Future Institute), founded by renowned trendwatcher and futurist Matthias Horx, has developed 4 future scenarios for the post-corona effects on the economy and society.

Scenarios zukunftsinstitute Scenarios zukunftsinstitute

Everything has changed during the corona crisis and the post-pandemic consequences are not yet foreseeable. What, however, is happening right now is an intervention in our society, in the arts, in the way we live, learn and work. Countless people were transferred to the home office overnight. What was not possible before is suddenly working. It has to work. And that in Germany, wherein many companies the presence culture still rules.

Dedication and performance are still associated with presence. In 2017, across the EU, only 15 per cent of the workforce worked partially or entirely from home* (link to the source). In Germany, it was only 11 per cent, in the Netherlands 38 per cent.

112/5000 Flexibles Arbeiten und Büros mit weniger Mitarbeitern könnten zur nächsten Normalität werden. Foto von Marc Mueller über Pexels. 112/5000 Flexibles Arbeiten und Büros mit weniger Mitarbeitern könnten zur nächsten Normalität werden. Foto von Marc Mueller über Pexels.

The workplace after corona. Meet the new office.

Many employees can also do their work from home, although not necessarily without issues. Since many are currently working from home, there is more space in offices. A way to allow the employees on-site to then keep a safe distance more easily would be to increase the space between desks etc.

But what when work and life at the office continues again after the lockdown. What will that look like? As an employer and entrepreneur, do you have a strategy on how you can continue to protect your employees in the challenging months after the pandemic?

How do you implement the new COVID-19 rules for safe working?

What is the layout of the workspace and what is the seat distribution? Is there a safety distance of at least 1.5 metres between desks? Do you need to redesign or possibly even remodel the office space? Or is now the time to rethink? How flexible are you in terms of the workplace?

Companies could rethink the organisation of common spaces, and no longer let employees share workstations, computers and phones. This behaviour can be encouraged through properly spaced desks, but also through visual signals, such as a circle on the floor around each desk to ensure that people don’t get too close.

Offices will then need to define best practices. Can we have doors that don’t need to be opened by people? Will it be necessary to take the temperature of all the people who enter the office? Masks will be recommended and companies will provide them to their employees.

Accelerating the trend of remote working

The COVID-19 pandemic accelerates the trend of flexible and remote working and with those models for new ways of working. Digitalization is becoming more and more important, essential even, and there are more and more new technologies that support location-independent and flexible working. With a flexible work environment in combination with home office workplaces and working in the cloud, you could be well-positioned for the future. Because when your employees are more location-independent and also work from home, you have more space in the office.

The younger generation, generation Y (the digital natives) or the so-called millennials are already convinced of the new ways of working in the digital age. Many would like to have more flexibility and to work from home to ensure a better work-life balance. Flexible working from home certainly has many advantages.

Brainstorm session Brainstorm session

Enabling flexible working with a smart locker solution

At Vecos, we believe that, ultimately, you as an entrepreneur and every company must each find their own suitable version. That is the right strategy in the modern world of work. And we can efficiently support the implementation of a flexible workplace design with our smart locker solution, which is very easy to use via an app. Our locker system is built into handle-less cabinets that are particularly easy to clean and therefore 100% compliant with hygiene standards.

Do you have any questions about digital work, the implementation of a flexible work environment with our smart lockers that support flexible working? Simply contact us now without obligation. Fill out the contact form or give us a call! Use this crisis as an opportunity, for a modern, secure future. Switch to the future mode now. For your company's future!

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